Liability Disclaimer:

HLWG is an association of women volunteering to organize events to promote fellowship among members. Participation and involvement in these events are voluntary and completely at your discretion. Events may include, by way of example, attendance at HL amenities, entertainment venues, restaurants, hotels, and the utilization of travel services for transportation. HLWG does not own any supplier or contracted party/service provider – they are independent contractors and not agents of HLWG. HLWG cannot be and is not responsible for the negligence or acts of any provider or third party and is not responsible for any accident, injury, illness, property damage or personal loss that may arise from your participation or attendance in or at any event. By registering for this event, you acknowledge your understanding and agreement that HLWG assumes no liability for any personal loss resulting from your participation in and attendance at this event.

HLWG Photo Policy

1. Purpose
The purpose of this Photo Policy is to establish guidelines for the capture, use, and distribution of photographs and video recordings taken at HLWG events, facilities, and activities to protect the privacy and rights of individuals.

2. Scope
This policy applies to all participants, attendees, staff, volunteers, and third-party photographers covering HLWG events and activities.

3. Consent and Notification

• HLWG reserves the right to take photographs and video recordings at its events and activities for promotional, educational, and archival purposes.

• By attending an HLWG event or activity, individuals consent to the capture and use of their image unless they opt out by notifying HLWG in writing before or during the event.

• Where minors are involved, explicit parental or guardian consent must be obtained before capturing or using their images.

4. Use and Distribution

• Photos and videos may be used in HLWG publications, social media, websites, press releases, and other promotional materials.

• Images will not be sold or used for commercial purposes outside of HLWG without explicit consent.

• HLWG will strive to ensure that images used in media represent individuals respectfully and appropriately.

5. Restrictions and Opt-Out

• Individuals who do not wish to have their image used may opt out by submitting a written request to HLWG prior to or during the event.

• Reasonable efforts will be made to accommodate opt-out requests, but HLWG cannot guarantee the exclusion of an individual’s image from group photos or incidental background appearances.

6. Third-Party Photographers

• External photographers covering HLWG events must adhere to this policy and obtain necessary permissions when required.

• Any commercial photography or videography must receive prior written approval from HLWG.